Transitioning to a Bookkeeping Software
January 15, 2024: We’re already midway into January… WHAT!?
I’m so ready for summer already, lol. The snow and the cold in Northern Ontario has really been pushing my buttons. I’ll just close my eyes, sit beside my heater and pretend I’m in Costa Rica.
In my last blog post, I talked about how I was transitioning to Quickbooks, after using my Ultimate Business Tracker spreadsheet all of 2023.
It might’ve been a shocker to some of y’all since I’m a Quickbooks ProAdvisor, but I practice what I preach. 😉
I utilized my Ultimate Biz Tracker to track my business transactions for Open Book in 2023 to:
Customize this spreadsheet to be the most useful it can be, and I could only do that by using it myself.
I always tell my clients to start with something basic and simple.
My goal is to, once you understand Debit and Credits, where you spend most of your money, what reports are important to verify, and why and how to track your home/vehicle expenses, we’ll work together to transfer you over to Quickbooks (which I LOVEEE). It’s a great platform with amazing tools to fully optimize your time.
So now I’m at a point where I NEED to connect my bank accounts to Quickbooks to increase the time I can spend elsewhere, I NEED the Snap Receipt feature, and I NEED to connect HoneyBooks to QuickBooks to automatically upload my income. There are so many features within QuickBooks that will be so valuable to my business now that I’m getting busier and can’t take the time to do it manually. I’ve seen it be so useful to my clients when I complete their bookkeeping in their QBO file, so I’m super excited. PLUS, they have amazing customer service, and as a QBO Platinum ProAdvisor, I have a personal customer service agent who helps me with my business and my clients.
Okay, I’m done bragging about QuickBooks. 🤣
These 3 tips will help you transition smoothly from a spreadsheet/paper tracker to a bookkeeping software like Quickbooks:
Before you begin, I’d recommend you set aside one of your chequing accounts and even a credit card specifically for your business. This will help you and save you so much time in QuickBooks when you connect your bank accounts in the Transactions tab. It’ll import your bank transactions and you can categorize those that are business revenues/expenses. When you connect an account that is used for both personal and business it can get pretty sticky and take you triple the time.
If you’re not using a payment platform, think about signing up for one or utilizing the QuickBooks invoicing feature. By doing so, you’ll be able to connect it to QuickBooks so your income can be imported automatically to your books (research before signing up to make sure QuickBooks has the feature with the payment platform you want).
Refine your paper and electronic receipt storage system. By storing your paper receipts by month in a plastic sleeve after you snap a picture of them to upload them to QuickBooks or moving the email to your ENTERED folder in your email after forwarding it to QuickBooks, you’ll save a ton of headaches. So find those plastic sleeves and organize your emails with folders (even Rules would be a great tool).
If you need more guidance, you can find more information on my Services or my Tools for DIYers page on my website.🫶
I’ll leave you with some cute freebies! Happy tracking!
I found some SUPER cute savings trackers on Canva. It’s a great way to stay on track for the holidays or all year round!
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